Dane County Library Board

For more information on being considered for appointment to the library board or other county boards and commissions, contact the County Executive's Office, Room 421, City County Building, 210 Martin Luther King Blvd., Madison, WI 53709. Phone 608/266-4114. Application forms are available at http://www.co.dane.wi.us/exec/citapp.htm

Minutes are available shortly after meetings.

• Article I. Name
  • This organization shall be called "The Library Board of Trustees of Dane County", existing by virtue of the provisions of Chapter 43.57 of the Laws of the State of Wisconsin and Chapter 15.27 of the Dane County Code of Ordinances. The Board shall exercise the powers and authority and assume the responsibilities delegated to it.
• Article II. Membership and Officers
  • Section 1. The members shall be appointed as authorized in Chapter 43.57 (4) (b). Any board member with three consecutive unexcused absences may be removed from office upon recommendation of the Library Board. No board member shall be eligible to serve more than three consecutive terms.
  • Section 2. The officers shall be a president, a vice-president, and a secretary elected at the Annual Meeting in December, to serve a term of one year, and to hold their respective offices until their successors are elected.
  • Section 3. The president shall preside at all meetings of the Board, authorize calls for any special meetings, appoint all committees, execute all documents authorized by the board including vouchers for payment, serve as an ex-officio voting member of all committees, and generally perform all duties associated with that office.
  • Section 4. The vice-president, in the event of the absence or disability of the president, or of a vacancy in that office, shall assume and perform the duties and functions of the president.
  • Section 5. The secretary, in the event of the absence of the president and vice-president, shall assume the duties of the office of the president, and generally perform duties associated with the office of Secretary.
• Article III. Meetings
  • Section 1. The regular meetings shall be held each month, the date and hour to be set by the Board at their annual meeting.
  • Section 2. The order of business for regular meetings shall include, but not be limited to, the following items which shall be covered in sequence shown so far as circumstances will permit:
    • a. Roll Call of members
    • b. Public presentation to, or discussion with, the Board
    • c. Disposition of minutes of previous regular meeting and any intervening special meetings.
    • d. Action on bills
    • e. Director's Report
    • f. Committee Reports
    • g. Communications
    • h. Unfinished Business
    • i. New Business
    • j. Adjournment
  • Section 3. Special meetings may be called by the director at the request of the President, or at the request of three members, for the transaction of business as stated in the call for the meeting.
  • Section 4. A quorum for the transaction of business at any meeting shall consist of three members of the board present in person in accordance with Chapter 43.57(5) (c) of the Wisconsin Statutes.
  • Section 5. All meetings of the Board shall be in compliance with Chapter 19, subchapter IV of the Wisconsin Statutes. The conduct of meetings shall be governed by Robert's Rules of Order, latest revised edition, when not in conflict with these by-laws.
• Article IV. Committees
  • Section 1. The president shall appoint committees of one or more members each for such specific purposes as the business of the board may, from time to time, require. The committee shall be considered to be discharged upon the completion of the purpose for which it was appointed and after the final report is made to the Board.
  • Section 2. All committees shall make a progress report to the Library Board at each of its meetings.
  • Section 3. No committee will have other than advisory powers unless, by suitable action of the Board, it is granted specific powers to act.
• Article V. General
  • Section 1. An affirmative vote of the majority of all members of the Board present at the time shall be necessary to approve any action before the board. The President may vote upon and may move or second a proposal before the Board.
  • Section 2. The by-laws may be amended or repealed at any regular meeting of the Board by a majority vote of all members thereof, provided written notice of the proposed amendment shall have been mailed to all members at least seven days prior to the meeting at which such action is proposed to be taken.
  • Section 3. Any rule or resolution of the Board, whether contained in these by-laws or otherwise, may be suspended temporarily in connection with business at hand, but such suspension, to be valid, may be taken only at a meeting at which five of the Board shall be present and two-thirds of those present shall so approve.